BUSINESS SUPPORT CO-ORDINATOR

Business Support Coordinator - Guildford
Contract Type Permanent
Employment Type Full-Time

Our Client is looking to hire a Business Support Coordinator for their Guildford Residential Sales Office.

Join one the world's leading independent international property consultancies, headquartered in the UK, offering agency and professional advice across Commercial, Residential and Rural sectors. They comprise a global network of over 20,000 people in almost 500 offices.

The Country Residential sales division are looking to recruit a Business Support Coordinator to assist with sales administration in the Guildford office. You will report into the Office Head, with day-to-day input from the Operations Coordinator

Responsibilities

Greet customers in a polite and welcoming manner as the initial point of contact upon entering the office.
Assist customers and offer refreshments
Promptly answer incoming telephone calls
Take accurate messages and assist with enquiries wherever possible
Provide keys to contractors
Maintain a tidy office and reception area
Prepare the boardroom for meetings when required
Refer clients to a wide range of services including Commercial and the Global network
Create new property activity records
Order land registry title checks
Register new instructions
Create template letters and forms
Organise and book in viewings liaising with clients
Demonstrate competence in all KF systems (Working Life, Hub, Global Life, Power BI, Audit centre, etc)
Dealing with all enquiries from the general public

Sales Administration and Business support

Provide 1:1 support to The Head of Surrey.
Create new property activity records.
Create template letters and forms.
Accurate generation of sale invoices.
Demonstrate competence in all systems (Working Life, Hub, Global Life, Power BI, Audit centre, etc).
Submitting monthly expenses.
Ensure office compliance and drive audit pass rate improvements.

Professional experience/ Personal Skills

Prior experience in a business support, administration or front of house role preferred but not required
Flexibility, adaptability and a co-operative attitude
Excellent standard of English grammar and spelling
Calm under pressure
Diligent and efficient
Attention to detail
Self-motivated
Team player