My clients are a FTSE 250 company specialising in the renewable energy sector. They are looking to recruit a Team Assistant who will be responsible for the provision of secretarial and administrative services.

To provide overflow assistance to other PAs should the need arise.

Duties to include
*Using a variety of software packages, such as Microsoft Word, Outlook, PowerPoint, Excel, Access, etc., to produce correspondence and documents and to maintain presentations, records, spreadsheets and databases;
*Liaising with staff in other departments and with external contacts;
*Enter and maintain client information on internal database
*Reconcile expenses for team and ensure that supporting documentation is available for each expense item;
*Ordering and maintaining stationery and equipment;
*Deal with and distribute incoming mail;
*Arrange the distribution of outgoing mail - booking of UK and overseas couriers;
*Make travel arrangements for team members (book flights, rail tickets and hotel accommodation, arrange road transport, visas and passports) and finalise itineraries;
*Organising and storing paperwork, documents and computer-based information;
*Scanning, photocopying, printing and binding documents;
*Organising and booking meeting rooms for internal use, setting up when appropriate, including Video Conferencing. Source and process all catering requests for meetings;
*Ensuring all the meeting rooms are kept clean and tidy throughout the day;
*Helping to produce and keep a record of Non-disclosure Agreements;
*Attending team meetings, providing and tracking action lists and creating minutes;
*Running KYC checks on target Companies;
*Responsible for archiving process in the London Office;
*Responsible for inputting all holiday and sickness records for UK and Irish staff on to spreadsheet.
*Work in conjunction with the COO and accountant to remain up-to-date on new joiners, leavers and secondments, to help keep hot desk areas tidy, to monitor printers and change toner cartridges as necessary;
*Helping to arrange in-house and external events
*Assist in management of contracts with building maintenance, cleaning contractors, stationary providers and other suppliers

*Proven work experience of dealing with customers, either face-to-face or on the telephone within a Corporate environment
*Previous experience in an administrative role
*Previous experience on reception

SPECIAL REQUIREMENTS
*Hours of work for this role are 5 days a week 8.00am to 5.00pm with 1 hour for lunch
*Must be flexible and able to work extended hours if necessary