*Lettings Administrator
*Monday - Friday
*£12-£15ph (plus holiday pay)
*4-6 weeks (may be extended)
*Global Property Company
*Borough, London SE1

Client Support

Office Administration:

 Organisation of launches at properties - caterers, invitations
 Tagging keys and maintaining key register system
 Preparing advertising for magazines
 Responsible for updating window cards
 Instruction letters, compiling terms and conditions, producing register cards
 Production of property details - printing digital details - distributing details of all new properties to other agents and relocation agents
 Production of lettings lists, updating internet and Aspasia with all new property details
 Calls/letters
 Maintaining filing systems - for details, invoices, etc.
 Preparation of lettings meeting notes


Professional Standards

 Producing purchase orders for photographs/floorplans, dealing with split commission invoices
 Maintaining monthly renewal sheet, and sending out renewal letters
 Maintaining gas safety records on all non-managed properties - initial letters and chase up ensuring epcs are in place for all new instructions together with signed t&cs
 Ordering stationery for the lettings team
 Inputting deals data to database

Marketing:

 Work with the Lettings Manager on all Business Generation initiatives
 Manage the Marketing Activity Calendar and the marketing budget
 Help to budget for the Marketing Activity Calendar for the next financial year
 Manage pitch pack material
 Point of liaison for central Marketing
 Ensure all material meets corporate guidelines
 Manage advertising schedule
 Maintain forward and reverse canvassing for all lettings
 Maintain office internet presence and web page (testimonials, new staff, new research documents and the office property carousel)
 Produce property lists and mail shots

Team

General team responsibilities:

 Answering telephone, making appointments, speaking to clients/applicants on reception front desk
Systems & IT competence

 Word
 Aspasia
 Vuture/Addintel
 Excel
 PowerPoint