International West End Real Estate company that is West End based has an exciting role for a dynamic Team assistant to join. The team are looking to hire an enthusiastic assistant who will be a lynch-pin within the department.

Fantastic offices int heart of all the hustle and bustle of the West End.

Generous Salary and benefits!

Job Description
To provide proactive, efficient and effective PA/secretarial support to Directors, and ad hoc secretarial and administrative support for the rest of the team members.


*Maintaining information with regards to all projects carried out by the team.
*Being the first point of contact; taking responsibility for knowing each member of
the team's area of responsibility, and being able to provide responses/guidance in
their absence.
*Processing expenses for Directors.
*Raising new instruction/files and issuing fee accounts for each job; sending out
final invoices to clients
*Managing monthly fee forecasts for the team, for utilisation in Department Head's
monthly forecasts
*Raising fees and ensuring all fee deadlines are met.
*Opening files for new jobs, creating Conflict Checks and inputting new clients to
Contact Management.
*Inputting information into database.
*Dealing directly with clients, responding to enquiries and building a working
relationship with them.
*Using all IT Applications including Tardis, Job Management (Salesforce), Contact
Management and Filetrack.
*Using Pro-map and Goad to generate plans for reports.
*Arranging meetings and updating diaries, both paper and electronic.
*Ensuring that all travel and meeting rooms are booked for meetings and events.
*Carrying out any other reasonable management requests.

Key skills
*Ability to work without supervision in a confident manner to support the Team
Directors and manage queries in their absence.
*Excellent written and oral communication skills.
*Excellent time management and organisational skills.
*Ability to work under pressure and to tight deadlines.
*Must be able to pick up new systems at a fast pace.
*Must be a team player who is able to follow instructions.
*Intermediate knowledge of Microsoft Office products.
*Accurate typist with a minimum of 60 wpm for both audio and copy typing.
Qualifications


Experience
*Experience in working for a property consultancy (ideally but not essential)
*Ideally experienced in the use of Salesforce (although not essential)


Thank you for applying to this advertisement; we appreciate your interest in this opportunity. All applications are important to us, but due to the high volume of response we receive from our advertisements, we only contact successful applicants. We wish you all the best in your search for a new position.