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HR and Recruitment Coordinator

This job has been filled.

£23000 - £25000 per annum
London-West End
ROC Executive
11-02-2019 03:08 PM
Clare Oliver
Working closely with the HR Director and wider HR team, this person will be responsible for supporting on a wide variety of HR and Recruitment administrative activities throughout the UK and across the EMENA regions.

HR Administration: preparation of contracts, add new starters to ADP system, benefits administration (Pension for UK, Life Assurance Renewal data, Medical Insurance Renewal), end of probation review, issue of Eye care vouchers, process Cycle scheme requests. Update starters and leavers with benefit providers
Payroll- Provide ADP or branch office provider with any monthly payroll changes, initial check of payroll before it is consistency checked by Assistant HR Manager and or HR Officer.
Pay Review and Bonuses: issue of letters, preparation and approval of new job descriptions, logging the job title changes
Headcount and Turnover statistics: assist in the collation of headcount statistics for 3 different time periods in the month. Prepare personnel data quarterly for Global Data Project.
Training: Responsible for the collation and logging of training records i.e. training requests,
Organisation Chart: update monthly, remove leavers, add starters/promotions or transfers
Process leavers; termination letters, leaver checklist, archiving etc.
Archiving of HR data in line with GDPR requirements
Log passport and visa information, keeping track of renewal and/or expiry dates
Preparation of visa support letters and visa invitation letters
Organise annual medical checks. Issue, log and save medical certificates, night working questionnaires and HAVS questionnaires, arranging any follow up appointments where necessary
To develop, organise and maintain personnel filing system and ensure all paper and electronic personnel records are kept accurately and in line with data protection legislation.


Assist Recruitment Specialist with recruitment coordination across EMENA regions. To include:

Upload new vacancies onto recruitment applicant tracking system (ATS) and initiate approval process in line with the approval procedure
Arranging Interviews on behalf of Hiring Managers, ensuring confirmations are issued to all parties and meeting rooms are booked.
Supporting Interviews when required - act as HR support, take interview notes and cover HR related and competency based interview questions
Issue Interview feedback to candidates
Person Specification:

Proven experience of HR administration and/or In-House Recruitment at all levels (ideally) or experience of recruitment with a strong administration background
Graduate level education (or equivalent); a HR related qualification up to CIPD level 3 would be an advantage, but not essential
Proven experience of regularly working with MS Office packages; MS Word, MS Excel and MS PowerPoint

Knowledge/Skill: General knowledge of following areas is required:

Effective and timely administration skills, with high attention to detail and ability to achieve thoroughness and accuracy
Knowledge of UK employment law (desirable)
Understanding of recruitment process and practices
Ability to work in a fast paced environment where priorities may change quickly
Excellent communication and inter-personal skills, enabling you to confidently work with all levels of the business, up to CEO level

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