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Team Administrator/Secretary

This job has been filled.

£12 - £14 per hour + Holiday Pay
London-West End
ROC Operations
Temporary
21-02-2019 04:06 PM
Liam Heaphy
LIATS
*Team Administrator/Secretary
*£12-£14 per hour (plus holiday pay)
*Global Property Company
*Notting Hill
*Ongoing temp role
*Start Monday 25th February

A Global Property Company is looking for a Team Administrator/Secretary to assist in all aspects of promoting the image of the office: responsible for reception, managing the marketing, branding and PR for the office, business generation activities and database management.

Responsibilities

Professional Standards

Front of House role in greeting clients and visitors to the office in a friendly and professional way, i.e helping with coats, offering refreshments etc.
General office organisation and maintenance of front office displays
Answering phones promptly in a polite clear manner so enquiries are dealt with efficiently and put through to the appropriate individual. Taking accurate messages.

Office Administration

Provide secretarial and admin support for the team
Ensure documentation and files adhere to best practice/Client Due Diligence (CDD)
Preparation of pitching documentation for folders including updating the team CVs
Distribute website leads and file
Adding/removing properties online
Assist with booking in market appraisals and viewings

Marketing

Liaise with regional press for advertising
Manage office advertising schedule and ensure all materials supplied meet corporate branding and meet deadlines
Provide press releases to regional press and to PR Department at Head Office. Deal with PR requests from Head Office
Manage social media sites
Prepare marketing materials
Prepare and design window cards
Brochure preparation including arranging and overseeing photography, floor plans, EPC, etc.
Management of Marketing Activity Calendar
Organise events including charity events

Systems & IT competence

Web/email/social media literate
Word/Excel literate
Good word processing skills and mail merge proficiency
Database experience

Professional Experience and Personal Skills Profile

Literate and numerate
Excellent written English and grammar - as proof reading a requirement
Organised and flexible, hands on
Pro-active with good degree of initiative
Confident and assertive
Professional and helpful
Self-motivated and able to work to deadlines
Able to well alone and also with the team
Very well presented
Ability to communicate with others at all levels in polite, professional, friendly and helpful manner, both face to face and on the telephone

Thank you for applying to this advertisement; we appreciate your interest in this opportunity. All applications are important to us, but due to the high volume of response we receive from our advertisements, we only contact successful applicants. We wish you all the best in your search for a new position.

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