Leading City Investment bank has an opportunity for an experienced Executive Assistant to join their Executive Team. This is an exciting hands-on role where you work closely with company secretary to help plan and organise the board diary for the next six months.

The role is initially a contract so immediate starters are required.

The role will involve extensive co-ordination and planning, candidates must have operated at Board level and be used to putting papers together.


Duties:
*Preparation of the annual calendar for the board of directors to include corporate
events and key dates;
*Set key deadlines for board and committee pack production and communicate to all
stakeholders ahead of time;
*Scheduling, organizing and servicing meetings of the boards and Committees;
*Collating and distributing board and committee papers via Diligent Board books;
*Taking responsibility for quality control and timely delivery of board papers for
Board meetings;
*Preparation and maintenance of stakeholders accessibility to board packs;
*Responsible for ensuring uniformed board documentation packs and providing guidance
to stakeholders;
*Liaising with the NEDs to arrange attendance at various internal and external
events;
*Responsibility for maintaining and updating the minute books of all companies.


The ideal candidate will be able to demonstrate that they have operated at Board level and are used to organising meetings -- use of "diligent" highly desirable.

Candidates should ideally be graduate level and be able to demonstrate:

*Good attention to detail;

*Excellent organisational skills;

*Develop efficient ways of working;

*Ability to plan year round events and follow up on key actions;

*Manage multiple stakeholders and build excellent relationships

*Excellent communication skills


Thank you for applying to this advertisement; we appreciate your interest in this opportunity. All applications are important to us, but due to the high volume of response we receive from our advertisements, we only contact successful applicants. We wish you all the best in your search for a new position.