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Executive Assistant -- Leading Property Company

This job has been filled.

£35000 - £42000 per annum + Benefits
London-City & Docklands
ROC Executive and Personal Assistants
Perm
31-07-2019 01:16 PM
TR310719
Triona Rarden
World renowned property company has an exciting opportunity for a senior PA to join their City office and support a long standing partner!

"Absolutely amazing PA skills", "can work at pace" are two crucial aspects this global company needs!

This is predominately a 1:1 role although support to the team will be required on an ad-hoc basis.

The principal of the department will need a broad range of assistance covering diary management, event coordination, document management and creation (including PP), Billing coordination Etc.

More detailed duties:

*An understanding of the team's priorities including extensive diary management.
This involves organising travel (including itineraries), client and internal
meetings, lunches and dinners.
*Organisation of internal and external events including client entertaining and
network events.
*Effective "gate keeping": managing all incoming communication (including phone
calls, voicemail and e-mail), efficiently establishing priorities and ensuring that
all correspondence and enquiries are processed in an accurate, professional and
timely manner.
*Creation of PowerPoint presentations and assist on pitch presentation - PowerPoint
ability should be at a high standard.
*Manage the fee forecasting and review the billings report for the team
*An ability to prepare Microsoft Word reports
*Carry out Anti-money laundering checks for new clients with the help of the
compliance team
*Collation and distribution of external client publications using a tailored
marketing programme.
*Full management of filing/e-filing.
*Internal systems - checking and approving invoices
*Meet and greet clients, including booking meeting rooms, equipment and organising
refreshments as necessary.
*Communicate with the team, ensuring a high level of awareness of current priorities
and whereabouts.
*Travel and expense management.
*Attend board meetings to take and type up minutes


Skills

*Career PA with proven experience in professional services or property
*Good interpersonal skills with a professional attitude
*Ability to prioritise and act on own initiative
*Able to work to deadlines and have a flexible approach
*Ability to work autonomously and proactively
*Confident communicator
*Good writing skills
*Good IT skills (Word, Excel, MS Outlook and Power Point).


Thank you for applying to this advertisement; we appreciate your interest in this opportunity. All applications are important to us, but due to the high volume of response we receive from our advertisements, we only contact successful applicants. We wish you all the best in your search for a new position.


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