HR Assistant

* Ongoing Temp Role - Possible temp-perm opportunity
* £16-17ph
* City of London
* Previous HR Assistant experience is required

A leading finance house in the City, has an excellent HR Assistant opportunity on an ongoing temporary basis. This could be a temp-perm opportunity for the right candidate.

HR Assistant Duties:

 Prepare new joiner paperwork including offer letters, contracts and acceptance emails in a timely and accurate manner
 Responsible for requesting and chasing references for new joiners
 Coordinating pre-employment and right to work checks for new joiners
 Maintain e-files for employee paperwork ensuring files are set up in line with start dates
 Sending new joiners welcome emails, scheduling probation reviews for relevant joiners
 Setting up work experience and interns
 Leaver administration including drafting leaver letters and completing termination forms
 Archiving leaver e-files and hard copy files
 Approving employee personal detail changes through the HR system
 Draft reference letters; post-employment references, visa references and mortgage/rent references
 Supporting HR Advisors & HR Managers with drafting any paperwork required for employee lifecycle changes e.g. changes to terms and conditions, long service awards, maternity/parental leave, etc.
 Monitoring the shared HR Inbox, directing queries to the correct places and escalating where required, delegating work to team members when necessary

Operational Admin Support:

 Processing invoices
 Printing, Scanning and Filing as and when required
 Coordination and distribution of the weekly new joiners and leavers email
 Supporting the coordination of the monthly Company Induction
 Maintain stationery and HR documentation supplies
 Distributing post to the HR Team
 Other ad hoc duties as and when required e.g. note taking for employee relation meetings, room bookings, etc.
 Agenda drafting and note taking for HR Team Meetings

HR Assistant Person Specification/Requirements:

 Graduate with HR assistance experience essential, ideally CIPD full or part qualified
 Strong organisational skills with the ability to prioritise effectively ensuring all deadlines are met
 Pro-active approach
 Excellent and proven Excel skills
 Flexible and collaborative, an ability to thrive in a fast-paced environment
 Good communication skills, both verbally and in writing
 Maintains a positive attitude towards routine tasks


Thank you for applying to this HR Assistant advertisement; we appreciate your interest in this opportunity. All applications are important to us, but due to the high volume of response we receive from our advertisements, we only contact successful applicants. However, do follow us on Facebook and Twitter for our latest vacancies. We wish you all the best in your search for a new position.