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PA

This job has been filled.

Up to £37000 per annum
London-City & Docklands
ROC Operations
Perm
07-02-2020 05:03 PM
Liam Heaphy
LHPATA
* PA
* Global Property Company
* Up to £37,000 (Depending on Experience)
* St Pauls, City of London

This is an exciting opportunity to work for a Global Property Company, as a PA/Team Assistant. You will be supporting the Head of Legal, as well as a team of 5.

What's on offer:

* Highly competitive salary up to £37,000.
* Outstanding benefits!

PA Responsibilities:

*Extensive diary management for Senior Team in addition to inbox management where necessary.
*Effective "gate keeping": managing all incoming communication (including phone calls, voicemail and e-mail), efficiently establishing priorities and ensuring that all correspondence and enquiries are processed in an accurate, professional and timely manner.
*Arranging internal/external meetings, conference calls/ online WebEx sessions for the Senior Team; includes using the internal software for room bookings where required, circulating dial in detail as appropriate and arranging catering/ supplies as needed.
*Accurate input of expenses into financial system and making sure they are billed to the correct project/departments.
*Preparing and amending presentations, minute templates, memos, legal documents and letters when required.
*Database management - collating information on a quarterly/ annual basis for various updates within the EMEA region and keeping records/ files within the shared resource folder for reference.
*Process and assign third party invoices using the internal finance system to the correct department/ project codes.
*Liaising with travel company (or using online booking system) to book flights, train tickets and hotel accommodation. Recording appropriately in diaries and creation of itineraries.
*Manage the Legal intranet site for the wider business ensuring all documents are up-to-date and contain accurate information. Edit and update the Legal only access intranet site for the EMEA Lawyers.
*Charity Initiatives - Assist in collating ideas for charity initiatives for the department. Arranging resources required and informing the wider business of the scheme.
*Event Management - Social events for the local team, sourcing venues and different event ideas.
*Assisting the Paralegal where necessary on corporate matters such as executing legal documents, arranging for signatory and legalisation.
*Work collaboratively with other secretarial support for the Department, to provide a responsive and professional secretarial support service to fee earners and clients

PA Requirements

*Excellent IT skills (Word, Excel, MS Outlook, PowerPoint with previous use of WebEx systems advantageous).
*Minimum 4 years' PA preferably in a corporate environment. Previous experience within legal or real estate would be preferred.
*Excellent communication and written skills
*Ability to prioritise and co-ordinate tasks efficiently ensuring all deadlines are met
*Able to liaise with various levels of seniority with ease

Thank you for applying to this PA advertisement; we appreciate your interest in this opportunity. All applications are important to us, but due to the high volume of response we receive from our advertisements, we only contact successful applicants. We wish you all the best in your search for a new position.

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