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PA

£38000 - £40000 per annum
Greater-London
ROC Executive
Contract
03-03-2021 12:46 PM
Clare Oliver
CFPACITY
PA
FTC 12 MONTHS
Working from Home 2 or 3 days per week
Office based the rest of the time based in the city or West end (flexible)
The purpose of the role is to provide highly efficient personal assistance to the Professional team.

This role will be working within a team of 5 but will principally support the Managing Director. This is a multi-functional role which would suit someone with a strong and pro-active character who has the ability to produce accurate work under pressure with a minimum typing speed of 60 wpm.


Key Responsibilities

An understanding of the team's priorities including extensive diary management. This involves organising travel (including itineraries), client and internal meetings, lunches and dinners.
Effective "gate keeping": managing all incoming communication (including phone calls, voicemail and e-mail), efficiently establishing priorities and ensuring that all correspondence and enquiries are processed in an accurate, professional and timely manner.
Full support for the office including producing reports and preparing fee accounts.
Ability to handle data from different sources and format as required
Ownership of the office budget including invoice authorisation.
Looking after petty cash and cheque book, and reconciling these at the end of each month.
Creation of Powerpoint presentations and pitches from scratch to a high standard.
Preparation of outgoing correspondence and various other documents, as well as audio dictation.
Typing, amending, formatting and binding reports.
Full management of filing/e-filing.
Communicate with the team, ensuring a high level of awareness of current priorities and whereabouts
Travel and expenses management


Person Specification/Requirements

Prior PA/Secretarial experience.
Experience of working with internal/external clients.
Ability to prioritise and act on own initiative.
Ability to work proactively and cooperatively.
Able to work to deadlines and have a flexible approach.
Being "one step ahead", i.e. knowing where they need to be, when and with the right paperwork in hand.
Extremely professional and approachable.
Discretion and sensitivity around confidentiality.
Excellent IT skills: Excel, Word, Outlook and Power Point (production of high quality documents, reports and correspondence, diary and email management in Outlook).
Excellent organisational skills and exceptional attention to detail.
Excellent communication skills: spelling, grammar and telephone manner.
GCSE's - Maths and English Language - minimum C grade.

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