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PA Maternity Contract

Up to £39000 per annum
London-West End
ROC Executive
30-04-2021 04:29 PM
Clare Oliver
My clients are a leading independent property consultancy in the UK

Headquartered in London,

we are looking to recruit a PA on a FTC

This is a full-time maternity cover role for a highly motivated, results driven PA supporting a Sub-Divisional Head.


Management Support & Coordination
Presentations; coordinate and manage internal and external (client) presentations with our in-house creative and business development teams (where possible draft in the first instance), external printers, plus the post room to ensure a smooth process.
Corporate travel arrangements; mainly UK, plus preparing detailed itineraries and travel packs where necessary.
Extensive diary management; for the team PP and other senior team members.

Team Coordination
Team meetings; attend team catch ups and WIP meetings, minute taking and ensuring actions are followed up.
Internal ad-hoc meetings
New Starter Induction coordination; working with the Operations Manager to help support the process of any new starters (induction) / leavers for their team(s).
Graduate rotation coordination; working with the Operations Manager to ensure a smooth onboarding process with the relevant team(s).
Training; helping to ensure all their team(s) mandatory training is up to date and helping to proactively promote training opportunities to support personal development.
Appraisal co-ordination for their team and six monthly 1:1's.
WIP Schedule Management; sole responsibility for the team's financials.

Project Coordination & Management
 Providing support on marketing projects including; website, marketing collateral, sales brochures, event invites, property summaries, contact booklets, capability statements, track records, deal resumes, research documents and all other relevant marketing materials, including social media i.e. LinkedIn, Twitter, Instagram, Yammer etc.

Event management; working with the Operations Manager on firm wide events; including project managing some of their team events from the initial brainstorm to briefing marketing, researching venues, creating invites, helping create supporting collateral, managing the RSVP lists, welcoming the clients at the event, etc.

Foundational Technology Skills
Microsoft Office 365; Word, Excel, Outlook, PowerPoint, OneNote, Teams, Share Point and Skype for Business.
Adobe Acrobat.
Database Management software; Hub.
Project Management software; Microsoft Project and any other in-house systems.
Design and Layout software; Microsoft Publisher, Adobe Photoshop and/or InDesign.
Social Media for business purposes; LinkedIn, Twitter, Facebook, Yammer, Google+, and

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