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HR Assistant - City Firm

£27000 - £30000 per annum + Benefits
London-West End
ROC Operations
Perm
03-06-2021 07:21 PM
Triona Rarden
TR301019

A dynamic city based organisation with a fantastic culture is looking to hire a driven HR Assistant to support the HR Director.

This role is reporting directly into the HR Manager who would be a great mentor, a fantastic opportunity for someone ambitious and hardworking!



Duties:

Prepare new joiner paperwork including offer letters, contracts and acceptance
emails in a timely and accurate manner
Responsible for requesting and chasing references for new joiners
Coordinating pre-employment and right to work checks for new joiners
Maintain e-files for employee paperwork ensuring files are set up in line with start
dates
Sending new joiners welcome emails, scheduling probation reviews for relevant
joiners
Setting up work experience and interns
Leaver administration including drafting leaver letters and completing termination
forms
Archiving leaver e-files and hard copy files
Approving employee personal detail changes through the HR system
Draft reference letters; post-employment references, visa references and
mortgage/rent references
Supporting HR Advisors & HR Managers with drafting any paperwork required for
employee lifecycle changes e.g. changes to terms and conditions, long service
awards, maternity/parental leave, etc.
Monitoring the shared HR Inbox, directing queries to the correct places and
escalating where required, delegating work to team members when necessary
Responding to employee queries on anything from accessing the HR system, holiday,
benefits, how to record appraisals in the HR System etc.
Provide admin support in annual HR processes, such as appraisals, promotions and
salary review and other project work. E.g. inputting data in spreadsheets,
scheduling
meetings, preparing paperwork etc.

Operational Admin Support

Processing invoices
Printing, Scanning and Filing as and when required
Coordination and distribution of the weekly new joiners and leavers email
Supporting the coordination of the monthly Company Induction
Delivering weekly HR Induction
Keep the HR department tidy as well as opening and closing all filing cabinets daily
Maintain stationery and HR documentation supplies
Distributing post to the HR Team
Other ad hoc duties as and when required e.g. notetaking for employee relation
meetings, room bookings, etc.
Agenda drafting and note taking for HR Team Meetings
Administrative Support on any audits that the HR Team are required to patriciate in
Ad Hoc Project Support
Continuous improvement across all HR Admin processes

Person Specification/Requirements

Graduate with HR assistance experience essential, ideally CIPD full or part
qualified
Strong organisational skills with the ability to prioritise effectively ensuring all
deadlines are met
Pro-active approach
Excellent and proven Excel skills
Flexible and collaborative, an ability to thrive in a fast-paced environment
Friendly Customer Focused, Strong interpersonal skills
Understands and appreciates the importance of using discretion
Good communication skills, both verbally and in writing
Maintains a positive attitude towards routine tasks

Thank you for applying to this advertisement; we appreciate your interest in this opportunity. All applications are important to us, but due to the high volume of response we receive from our advertisements, we only contact successful applicants. However, do follow us on Facebook and Twitter for our latest vacancies. We wish you all the best in your search for a new position.

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