HR Assistant - City Firm
£27000 - £30000 per annum + Benefits
03-06-2021 07:21 PM
A dynamic city based organisation with a fantastic culture is looking to hire a driven HR Assistant to support the HR Director.
This role is reporting directly into the HR Manager who would be a great mentor, a fantastic opportunity for someone ambitious and hardworking!
Prepare new joiner paperwork including offer letters, contracts and acceptance
emails in a timely and accurate manner
Responsible for requesting and chasing references for new joiners
Coordinating pre-employment and right to work checks for new joiners
Maintain e-files for employee paperwork ensuring files are set up in line with start
Sending new joiners welcome emails, scheduling probation reviews for relevant
Setting up work experience and interns
Leaver administration including drafting leaver letters and completing termination
Archiving leaver e-files and hard copy files
Approving employee personal detail changes through the HR system
Draft reference letters; post-employment references, visa references and
Supporting HR Advisors & HR Managers with drafting any paperwork required for
employee lifecycle changes e.g. changes to terms and conditions, long service
awards, maternity/parental leave, etc.
Monitoring the shared HR Inbox, directing queries to the correct places and
escalating where required, delegating work to team members when necessary
Responding to employee queries on anything from accessing the HR system, holiday,
benefits, how to record appraisals in the HR System etc.
Provide admin support in annual HR processes, such as appraisals, promotions and
salary review and other project work. E.g. inputting data in spreadsheets,
meetings, preparing paperwork etc.
Operational Admin Support
Printing, Scanning and Filing as and when required
Coordination and distribution of the weekly new joiners and leavers email
Supporting the coordination of the monthly Company Induction
Delivering weekly HR Induction
Keep the HR department tidy as well as opening and closing all filing cabinets daily
Maintain stationery and HR documentation supplies
Distributing post to the HR Team
Other ad hoc duties as and when required e.g. notetaking for employee relation
meetings, room bookings, etc.
Agenda drafting and note taking for HR Team Meetings
Administrative Support on any audits that the HR Team are required to patriciate in
Ad Hoc Project Support
Continuous improvement across all HR Admin processes
Graduate with HR assistance experience essential, ideally CIPD full or part
Strong organisational skills with the ability to prioritise effectively ensuring all
deadlines are met
Excellent and proven Excel skills
Flexible and collaborative, an ability to thrive in a fast-paced environment
Friendly Customer Focused, Strong interpersonal skills
Understands and appreciates the importance of using discretion
Good communication skills, both verbally and in writing
Maintains a positive attitude towards routine tasks
Thank you for applying to this advertisement; we appreciate your interest in this opportunity. All applications are important to us, but due to the high volume of response we receive from our advertisements, we only contact successful applicants. However, do follow us on Facebook and Twitter for our latest vacancies. We wish you all the best in your search for a new position.