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Personal Assistant Dynamic Entrepreneur

This job has been filled.

£60000 - £65000 per annum
Greater-London
ROC Executive and Personal Assistants
Perm
29-06-2021 03:27 PM
Debbie MacBeattie
DM 6843
Job Description - Personal Assistant/ 'Right Hand'

Location:
W1, London.

Salary:
Dependent on experience.


The Role:
To provide professional and efficient secretarial and administrative support to the
Managing Director and to oversee the day-to-day running of the office.


Key Responsibilities:
* Monitoring and managing the Managing Director's diary and mailbox; responding
to and dealing with emails on the Managing Director's behalf and eventually
complete management of mailbox
* Following up on emails and calls for Managing Director
* Arranging both internal and external meetings, accompanying where necessary
to take minutes
* Updating meeting notes (Managing Director's meetings and team meetings)
* Monitoring and distributing enquiries received in Info mailbox
* Sending out property details on behalf of the Managing Director and following up
after 48 hours
* Maintaining/updating databases (property details sent, contacts, passwords, bank
accounts, offers, potential instructions etc.)
* Writing emails/letters on behalf of the Managing Director
* Generating applications for payment/invoices and sales letters for agreed sales
* Filing (electronic and hard copy)
* Updating and maintaining website
* Processing payroll and payment of expenses
* Checking commission requests and updating commission spreadsheet
* Payment and recordkeeping of invoices
* Making travel arrangements
* Developing and maintaining good relationships with suppliers
* Keeping office stocked with required supplies (stationery, beverages etc.)
* Overseeing office IT matters
* Dealing with HR matters, including onboarding, attendance, payroll etc.
* Undertaking ad hoc projects as required
* Assisting with Managing Director's personal matters/companies


Criteria:
The ideal candidate will have the following skills:
*Ability to work in a high pressure sales environment
*Exceptional ability to manage a busy inbox
* Strong attention to detail
* Minimum of 5 years' experience in a personal assistant/office manager role
* Fluent in English (oral and written)
* Excellent command of Outlook, Microsoft Word and Excel
* Strong track record of secretarial and administrative responsibilities
* Organisational and multi-tasking skills
* Must be able to take on responsibility
* Ability to work in a fast-paced sales environment and to think on their feet
* Self-starter/shows initiative
* Knowledge of AML/compliance matters would be preferre

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