Team Secretary 9 month FTC
This job has been filled.
£30000 - £32000 per annum
London-West End
ROC Executive and Personal Assistants
Contract
13-08-2021 11:58 AM
Clare Oliver
CF3TEMP
My clients are a leading independent property consultancy in the UK their Valuations team is currently looking for a Team Secretary for the Retail Team within the Valuation Department. You will be responsible for providing an effective and efficient support service to the Team and also assisting the wider Support Team and ensuring the smooth running of a busy department.
Initially this is a 9 month contract with scope to go permanent.
Responsibilities
Extensive and proactive diary management, organisation of internal/external meetings
Identification of any of the team's routine tasks and duties which could be delegated to yourself
Be proactive in reminding individuals of the team of meeting attendance and pre-empting needs for meetings - e.g. ensuring travel, paperwork, attendee lists, reports, files, pre meets are organised
Be confident in acting as a key liaison point between the senior managers and other key parties, setting up meetings as appropriate and maintaining good communications
Document preparation: Audio/Copy typing letters, memos, minutes, schedules, mail shots, presentations, pitching documents and reports
Coordinate and prioritise workload efficiently so each team member receives equal support
Receiving and dealing with telephone calls professionally, re-directing or taking messages and using initiative to deal with queries
Be aware of current projects and workloads to ensure the best possible service is provided to the team, clients and other internal departments
Wider Team Support
Be able to prepare PowerPoint presentations in accordance with marketing guidelines (guidance will be given) and produce documents incorporating PowerPoint slides
Pitching documents - assist in drafting and collating pitching material, including liaising with the marketing department to ensure consistency in format and branding
Telephone - All incoming calls to be answered promptly and ensure that all messages taken are accurate and passed onto the relevant personnel without delay
Filing/photocopying and general Ad hoc duties plus the disposal of confidential documents
Monitor the team's travel expenditure on a monthly basis
Entertainment/Events:
Assist with client events team
Arranging department/client events as requested
Professional experience and personal skills profile
Qualifications/Education Required.
5 years+ experience in a similar Senior role
Microsoft office skills: Word (Advanced), PowerPoint (Advanced), Excel, Outlook and
Audio - 55wpm+
Particular Aptitudes/Skills Required
Experience of working alongside senior staff members, with the confidence to identify tasks which you could alleviate
Ability to organise and prioritise a busy and fluid workload
Professionally presented at all times with a clear speaking voice
Confidence to use initiative to assist in the smooth running of the team
Extensive diary management experience
Use of complete discretion when dealing with confidential information
Good standard of English grammar, spelling, and takes pride in presentation of work
Flexible, adaptable, proactive and cooperative with the ability to remain calm under pressure
Have the necessary organisation skills to provide an efficient support service to the department
Dedicated, loyal, diligent and punctual with a tidy manner
Initially this is a 9 month contract with scope to go permanent.
Responsibilities
Extensive and proactive diary management, organisation of internal/external meetings
Identification of any of the team's routine tasks and duties which could be delegated to yourself
Be proactive in reminding individuals of the team of meeting attendance and pre-empting needs for meetings - e.g. ensuring travel, paperwork, attendee lists, reports, files, pre meets are organised
Be confident in acting as a key liaison point between the senior managers and other key parties, setting up meetings as appropriate and maintaining good communications
Document preparation: Audio/Copy typing letters, memos, minutes, schedules, mail shots, presentations, pitching documents and reports
Coordinate and prioritise workload efficiently so each team member receives equal support
Receiving and dealing with telephone calls professionally, re-directing or taking messages and using initiative to deal with queries
Be aware of current projects and workloads to ensure the best possible service is provided to the team, clients and other internal departments
Wider Team Support
Be able to prepare PowerPoint presentations in accordance with marketing guidelines (guidance will be given) and produce documents incorporating PowerPoint slides
Pitching documents - assist in drafting and collating pitching material, including liaising with the marketing department to ensure consistency in format and branding
Telephone - All incoming calls to be answered promptly and ensure that all messages taken are accurate and passed onto the relevant personnel without delay
Filing/photocopying and general Ad hoc duties plus the disposal of confidential documents
Monitor the team's travel expenditure on a monthly basis
Entertainment/Events:
Assist with client events team
Arranging department/client events as requested
Professional experience and personal skills profile
Qualifications/Education Required.
5 years+ experience in a similar Senior role
Microsoft office skills: Word (Advanced), PowerPoint (Advanced), Excel, Outlook and
Audio - 55wpm+
Particular Aptitudes/Skills Required
Experience of working alongside senior staff members, with the confidence to identify tasks which you could alleviate
Ability to organise and prioritise a busy and fluid workload
Professionally presented at all times with a clear speaking voice
Confidence to use initiative to assist in the smooth running of the team
Extensive diary management experience
Use of complete discretion when dealing with confidential information
Good standard of English grammar, spelling, and takes pride in presentation of work
Flexible, adaptable, proactive and cooperative with the ability to remain calm under pressure
Have the necessary organisation skills to provide an efficient support service to the department
Dedicated, loyal, diligent and punctual with a tidy manner