my clients are a global property firm they are looking to recruit an Office Manage/PA who can be part of the Public Sector team who is a market leading department supporting local and central government clients across a number of areas including public sector led regeneration.

The team is currently recruiting an Operations Co-ordinator to be responsible for providing an effective and efficient support service to the team, ensuring the smooth running of a busy department and effective support to the Department Head and Partners.
Responsibilities
General Administration
* General office organisation and client enquiries
* Prepare, maintain and print WIP reports
* Purchase / arrange maintenance of office equipment, furniture and supplies, mobile phones, IT liaison, new IT
software and email addresses
* Manage department moves
* Book desks for team members
* Organise meetings, room bookings and travel arrangements
* Order and replenish stationery
* Filing / Archiving
* Manage team subscriptions - journals, memberships, etc.
Contract Administrationn
spreadsheets for high profile, public sector framework clients.
* Monitor all invoicing and maintain invoicing schedules
* In relation to a high profile, public sector client;


Finance
* Prepare, maintain and print team WIP reports
* Maintaining accurate records of invoicing, payments received and payments outstanding
* Monthly and general financial reporting to Accounts Department
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* Prepare monthly invoices for the team
* Review monthly department Profit & Loss
Best Practice

* Office liaison for HR issues - responsible for paperwork and being aware of payroll deadlines
* First day induction of all new team members
Support
* PA duties for 3 x Department Partners that includes, diary management and organisation of meetings and travel arrangements and filing.
Professional experience and personal skills profile
Qualifications/Education Required.
* 5 years+ experience in a similar role
* IT Skills
o Word (Advanced)
o Mail Merge proficient
o Excel
o PowerPoint
o Outlook
Training will be provided client financial/information systems.
Particular Aptitudes/Skills Required
* Extensive diary management experience
* Good standard of English grammar and spelling, and takes pride in presentation of work.
* Pro-active, hands-on. Strong sense of self-motivation
* An active interest and understanding of the business
* Flexible, adaptable and a co-operative attitude; able to work as part of a team
* Have the necessary organisation skills to provide an efficient support service to the department
* Dedicated, loyal, diligent and trustworthy
* Well presented with a clear speaking voice
* Use initiative and come up with ideas to make the team run more efficiently
* Excellent organisational skills with the ability to successfully work across a number of projects at one time