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Team secretary

£25000 - £26000 per annum
Scotland
ROC Executive
Perm
10-09-2021 05:27 PM
Clare Oliver
CFTEAMed
My clients are a global property form they are looking to recruit a Team Assistant to join their New Homes and Residential Development Team based in our Edinburgh Office.



The Edinburgh New Homes division is a part of our Residential division and this role will be a great opportunity to join an exciting, dynamic team.



The successful candidate would primarily support the Edinburgh New Homes & Residential Development Team, including providing a full range of secretarial services such as diary and email management, proof reading, client arrangements, marketing and brochure creation, invoicing and general administration.



Responsibilities

General

⬧ Assistant to the head of the Edinburgh New Homes and Res Dev team, which includes providing a full range of administration services such as extensive diary and email management, proof reading and client arrangements

⬧ 'Point of contact' for the team and assisting other team members where necessary, processing telephone messages and emails in a timely manner

⬧ Being up to date with current property instructions and assist in preparing reports, marketing material and other documentation

⬧ Full control and maintenance of diaries, making appointments and arrangements for all meetings with clients and colleagues

⬧ Arranging viewings and liaising with clients

⬧ Handling of private and confidential documents and information

⬧ Filing/archiving, photocopying and confidential waste disposal

⬧ Deal with clients visiting the office in a polite, helpful and confident manner

⬧ Maintenance of property/buyers database



Financial

⬧ Invoicing clients and processing supplier invoices.



Marketing & PR

⬧ Assist with marketing (internet, production of printed and online sales details and advertising)

⬧ Being familiar with the KF corporate /marketing templates

⬧ Assist with production of pitching material



General Team Responsibilities

⬧ Intercept incoming telephone calls and emails regularly. Make full and accurate notes of all conversations/ telephone messages and ensure that they are actioned or passed on without unnecessary delay.

⬧ Acting as an ambassador for the firm at all times and carrying out all personal assistant duties in a discreet, diplomatic and efficient manner



Entertainment /Events

⬧ Organise business generation events/functions on behalf of the department.



Systems & IT competence

⬧ Word

⬧ Mail Merge proficient

⬧ Excel

⬧ PowerPoint

⬧ Outlook



Qualifications & Skills Required

⬧ Preferably 1 year+ Secretarial / PA experience

⬧ A flexible, organised, pro-active hands-on individual

⬧ A strong communicator capable of influencing others successfully, with a professional and helpful manner and a genuine interest in property.

⬧ Good word processing skills with database experience and the ability to multi-task.

⬧ A self-motivated, well presented individual with a proven background or strong interest in a role involving organisation and administration.




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