banner image

Job Search

Executive Assistant - Global FTSE organisation

This job has been filled.

£45000 - £50000 per annum + Benefits
London-City & Docklands
ROC Executive and Personal Assistants
Perm
28-07-2022 09:58 PM
Triona Rarden
TR1909
Leading Global City Organisation that is a FTSE 100 company are looking to identify a
C-Suite assistant who can support the Head of Projects and team.
This is envisaged to be a busy and diverse EA role supporting the head of projects and team to enhance the effectiveness of their department. The project they are working on is very forward thinking !


*Prioritise activities and manage the principals diary to a manageable schedule,
liaising directly with stakeholders on behalf of the principal.
*Full mailbox and correspondence management on behalf of the principal. Filter or
respond to correspondence as required.
*Liaise with peer, customer and key stakeholder Executive/Team Assistants to address
scheduling conflicts that may arise and escalate any unresolved matters as
appropriate.
*Ensure all activities are dealt with, with maximum effectiveness.
*Produce and format various documentation, presentations and reports, working to
agreed deadlines/targets
*Format and bind packs and other required documentation as required
*Coordinate business trips, making travel arrangements, ensuring diary is up to date
with flights, transfers, hotels, meetings etc.
*Arrange all visa and medical requirements in relation to travel.
*Ensure appropriate itineraries and transfers/meeting arrangements are in place.
*Ensure correct safety procedures are in place and traveller awareness is raised
*Expense administration
*Coordinate all expenses
*Process approved SAP invoice payments, manage related queries as required and
maintain accurate record of transactions assigned to defined cost centres.
*Process expenses in Concur, within given timelines.
*Work with IM to resolve any system issues.


Requirements for this Executive Assistant role.

*Ideally degree or equivalent, but not essential
*5 + years' PA / EA experience operating within a large global Company ideally
*Exceptional communication and relationship building skills
*Excellent organisational and prioritising talents
*Exceptional IT skills including word/excel/PP/SAP and Concur (SAP and Concur a real
must)
*High attention to detail


Thank you for applying to this advertisement; we appreciate your interest in this EA opportunity. All applications are important to us, but due to the high volume of response we receive from our advertisements, we only contact successful applicants. We wish you all the best in your search for a new position.

Can't find the role you're looking for, then register here?

Complete this form & attach your CV. Please note for your privacy this website stores no data from this form.

(Permitted file size is 5Mb and file types are: doc, docx, txt. No PDF files please)

Attach CV*