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Executive Assistant

£40000 - £45000 per annum
ROC Executive and Personal Assistants
05-08-2022 05:26 PM
clare oliver
Executive Assistant
My clients are a leading property firm their head office is looking to recruit an Executive Assistant on a permanent basis.

About the role
This is a role is for a highly motivated, results driven Executive Assistant supporting team members. You will be responsible for providing an effective and efficient support service and assist the wider business support team in ensuring the smooth running of a busy department.

Stakeholder Support
Executive assistance to Sub-Division Head maintaining their schedule through extensive and proactive diary and email management; organisation of internal / external meetings and viewings and conference calls, including preparing any required papers beforehand.
Board Meetings and team Strategy Away Days; coordination of all relevant meetings including preparation of Board packs.
Presentations; coordinate and manage internal and external (client) presentations with our in-house creative and business development teams (where possible draft in the first instance), external printers, plus the post room to ensure a smooth process.
Document preparation; audio/copy typing letters, memos, minutes, schedules, mailshots and extensive reports. Accurate formatting, printing and binding of client reports.
Corporate travel arrangements; UK and overseas, plus preparing detailed itineraries and travel packs where necessary

Business Coordination
Acting as an Ambassador for the Sub-Division Head and Portfolios Team.
Maintain collaborative relationships with clients, managers and employees.
Business Planning coordination (bi-annually); working with the Operations Manager on the spring and autumn business planning process and helping to coordinate for their team(s).

Processes & Efficiency Coordination
Supporting the Operations Manager with the process procedures to ensure a streamlined service for the team.
hub Coordination; adding inspections on HUB, plus adding new instructions when needed. Working with the Operations Mnaager to ensure client records for all teams are maintained and 'cleaned' regularly and creating mailshot and marketing lists.

Programme & Project Coordination
MCC (Marketing Communications Coordinator) programme. Marketing Coordinator for team. Ensuring you are up to date on all tools / brand guidelines / and liaising with marketing regarding all collateral needs for the team, i.e. producing event invites, capability statements, track records, research documents and all other relevant marketing materials. Social Media management i.e. LinkedIn, Yammer etc.

Experience required:
*3+ year experience in a similar operations or administrative role
*Proficient using Microsoft Office 365; Word, Excel, Outlook, PowerPoint, OneNote, Teams, Share Point and Skype for Business
Key information:

Contract type: Permanent Contract

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