To provide high level support to one of the Executive Director's and his team ensuring general PA support on a daily basis to ensure that their needs and client needs are met at all times. Support of a team of 11 Fee Earners to varying degrees. It may be required from time to time to assist other members of the Capital Advisors team.
The ideal candidate will have gained experience within Financial Services or Real Estate and be able to build relationships at all levels.

Key Responsibilities
Business cards / contacts management; maintenance and management of records
Full ownership of Diary Management for the Executive Director and other Directors within the team
Preparing and amending PowerPoint presentations
Organisation and booking of business travel through the company's preferred supplier - flights, train tickets, taxis and hotel accommodation
Carrying out e-filing for the team as and when necessary
Amending and formatting reports, correspondence and presentations to ensure they are in line with the corporate standard
Answering the telephone for the team as and when required, involves dealing with client queries, providing information, taking messages and fielding calls where appropriate
Complete monthly expenses for the ED
Raising client fee invoices and processing supplier invoices
Daily duties including opening and distributing the post, booking meeting rooms, ordering stationery
Keeping holiday records up to date
Buddy cover for other secretary(s) within the Department
Event planning - Liaising and working with other PA's in the business

Person Specification/Requirements
Good interpersonal skills
Ability to prioritise and co-ordinate tasks efficiently ensuring all deadlines are met
Maintains a positive attitude towards routine tasks
Accurate and exceptional attention to detail
Pro-active and enjoys working autonomously and as part of a wider team
Confident and assertive where required
Flexible approach to work
Understands and appreciates the importance of using discretion
Team player who deals effectively with colleagues and clients
Experience gained from working within Financial Services of Real Estate
Excellent PowerPoint Skills
Strong organisational and administration skills
Good IT skills (Word, Excel, MS Outlook).
A good standard of education
Exceptional communication skills, both verbally and in writing