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Office Assistant/Team Secretary

£26000 - £30000 per annum
London-West End
ROC Executive
Perm
07-11-2018 09:59 AM
Clare Oliver
cfoffice

My clients are looking for an Office Assistant with experience in corporate communication/marketing to join and support the daily operations of the Administration team in London.


General:

*Work closely with the Senior Administration Manager and be part of the Admin team.
*Communicate with suppliers via email and telephone.
*Answer and direct phone calls.
*Organize and schedule meetings and appointments.
*Assist with the management of visitors, meeting rooms and refreshments.
*Maintain contact lists and filing systems.
*Responsible for ensuring support with the facilitating of corporate lunches and providing additional support as and when required.
*Responsible for corporate gifts, ensuring the stock is maintained in a secure manner, the cost allocation of gifts to departments, monthly stock and movement reports are created and controls are in place to ensure that departments have adequate provision for specific events.
*Responsible for all office purchasing, stock taking and printer supplies.
*Effective management of the office invoices and fixed asset forms.
*Effective management and record keeping of the office keys and safe contents.
*Manage outgoing post and couriers.
*Assist with the management of Health & Safety environment within the office.
*Support with the planning and coordination of Corporate communication.
*Assist with the marketing resources, event planning and budgetary requirements.
*Support work with multimedia providers developing product and company awareness

Details:

*Any other reasonable duties and tasks as directed by the Senior Administration Manager.

Other Duties and Responsibilities:

*Communicate effectively with all levels of employees.
*Maintain the highest degree of honesty and integrity at all times

Person Specification:

*Proven work experience as an Admin Assistant, Office Assistant, Marketing Coordinator or similar role.
*Solid knowledge of office procedures.
*Intermediate experience with software like MS Office (MS Excel, MS Word, MS PowerPoint and MS Outlook, specifically).
*Strong organization and planning skills with a problem-solving attitude.
*Excellent written and verbal communication skills.
*Fluency in business English.
*Excellent time management skills and ability to multi-task and prioritize work.
*Attention to detail and problem solving skills.

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