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£40000 - £450000 per annum
London-City & Docklands
ROC Internal
16-06-2021 09:39 AM
Clare Oliver
My clients are a leading independent property consultancy in the UK based in their dynamic City office branch they are looking to recruit a PA

This is a full-time role for a highly motivated, results driven PA supporting Partners and team members, and supporting the Operations Assistant in offering solutions, ideas and helping to make judgements and decisions on behalf of the Partners as and when required.


Management Support & Coordination
PA support to Partners and team members, maintaining their schedules through extensive and proactive diary and email management; organisation of internal / external meetings and viewings and conference calls, including preparing any required papers beforehand.
Board Meetings and team Strategy Away Days; coordination of all relevant meetings including preparation of Board packs.
Presentations; coordinate and manage internal and external (client) presentations with our in-house creative and business development teams (where possible draft in the first instance), external printers, plus the post room to ensure a smooth process.
Corporate travel arrangements; UK and overseas, plus preparing detailed itineraries and travel packs where necessary

Business Coordination
Acting as an Ambassador for the department head / Equity Partner and teams.
Maintain collaborative relationships with clients, managers and employees.
Business Planning coordination (bi-annually); working with the Operations Assistant on the spring and autumn business planning process and helping to coordinate for their team(s).
-WIP sheet reconciliation / billed and unbilled debtor management
-Sales invoicing
-Monthly travel sign off, signing off costs, database subscriptions, supplier invoice processing
-Expense claim coordination for the department
-Referral coordination

Team Coordination
Team meetings; attend team catch ups and WIP meetings, minute taking and ensuring actions are followed up
New Starter Induction coordination; working with the Operations Assistant to help support the process of new starters (induction) / leavers for their team(s).
Training; helping to ensure all their team(s) mandatory training is up to date and helping to proactively promote training opportunities to support personal development.
Appraisal co-ordination for their team and six monthly 1:1's.
Working with the rest of the LONDON business support network to ensure best practices are shared, communication is continued and helping other teams when there are pressure points.

Processes & Efficiency Coordination
Supporting the Operations Assistant with the process procedures to ensure a streamlined service for their teams.
hub Coordination; working with the Operations Assistant to ensure client records for all teams are maintained, 'cleaned' regularly.

Project Coordination & Management

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