Team secretary
This job has been filled.
£34000 - £35000 per annum
London-West End
ROC Executive and Personal Assistants
Perm
12-01-2022 11:02 AM
clare oliver
CFCAP
My clients are the leading independent property consultancy in the UK offering agency and professional advice across Commercial, Residential and Rural sectors.
This is a full-time role for a highly motivated Team Assistant. Responsible for providing an effective and efficient administrative support service to the Partners and team members, ensuring the smooth running of a busy department.
Responsibilities
__________________________________________________________________________________________
Management Support
Administrative support to Partners and team members. Extensive and proactive diary and email management; organisation of internal / external meetings and viewings and conference calls, including preparing any required papers beforehand
Collate and analyse information team
Corporate travel arrangements; UK and overseas, plus preparing detailed itineraries and travel packs
Business Support
Acting as an Ambassador for the team/department head
Maintain collaborative relationships with clients, managers and employees
Financial; where appropriate
Team Support
Team meetings; attend team catch ups and WIP meetings, minute taking and ensuring actions are followed up
Perform general clerical duties including but not limited to, photocopying, mail distribution and filing
Compose and/or prepare correspondence; audio/copy typing, letters, memos, design documents, newsletters or reports
Maintain teams schedule through extensive and proactive diary coordination, organisation of internal / external meetings and viewings and conference calls, including preparing any required papers beforehand
Corporate travel arrangements; organising team meetings and conferences, strategy away days, etc. Producing relevant 'packs' for all attendees
Take and disseminate minutes from board/management meetings
IT liaison to help troubleshoot system errors for team
Work collaboratively, providing assistance to other business support members, as and when required, adding value to the overall efficiency of LONDON.
This is a full-time role for a highly motivated Team Assistant. Responsible for providing an effective and efficient administrative support service to the Partners and team members, ensuring the smooth running of a busy department.
Responsibilities
__________________________________________________________________________________________
Management Support
Administrative support to Partners and team members. Extensive and proactive diary and email management; organisation of internal / external meetings and viewings and conference calls, including preparing any required papers beforehand
Collate and analyse information team
Corporate travel arrangements; UK and overseas, plus preparing detailed itineraries and travel packs
Business Support
Acting as an Ambassador for the team/department head
Maintain collaborative relationships with clients, managers and employees
Financial; where appropriate
Team Support
Team meetings; attend team catch ups and WIP meetings, minute taking and ensuring actions are followed up
Perform general clerical duties including but not limited to, photocopying, mail distribution and filing
Compose and/or prepare correspondence; audio/copy typing, letters, memos, design documents, newsletters or reports
Maintain teams schedule through extensive and proactive diary coordination, organisation of internal / external meetings and viewings and conference calls, including preparing any required papers beforehand
Corporate travel arrangements; organising team meetings and conferences, strategy away days, etc. Producing relevant 'packs' for all attendees
Take and disseminate minutes from board/management meetings
IT liaison to help troubleshoot system errors for team
Work collaboratively, providing assistance to other business support members, as and when required, adding value to the overall efficiency of LONDON.